Project Manager

MedThink SciCom

Remote, Remote

Fueled by a passion for discovery, the Project Manager is responsible for the management of projects from scoping and planning to deliverable and is the hub for any project-related information between account, creative, editorial, scientific and technical departments.

Our Uniqueness and Expectations of Future THINKERS…

Take Ownership 

Help Colleagues Do Their Best

Infuse Optimism And Fun

Nurture Innovation

Keep An Open Mind

Exceed Expectations

Respect Others

Position Responsibilities

  • Opens jobs within the project and time management system (ie, Webvantage)
  • Creates project scopes of work and maintain schedules for each project
  • Serve as liaison between all departments to ensure timely completion of projects 
  • Resolves any scheduling issues in order to anticipate and prevent bottlenecks throughout each phase of a project
  • Develops and maintains daily/weekly project status reports
  • Schedules and helps facilitate kick off and internal status meetings
  • Regularly communicates with the project team to ensure all departments are apprised of job status and handoffs 
  • Troubleshoots issues, resolves questions and oversees day-to-day activities of team’s projects
  • Monitors workloads of scientific, editorial, and design departments to anticipate scheduling issues 
  • Tracks and monitors progress of job status across the agency to ensure adherence to schedules
  • Enforces workflow processes to ensure efficiency and productivity on all projects
  • Assists with Medical, Legal and Regulatory submissions in content management platforms (ie, Veeva Vault)
  • Assists with acquisition of journal and conference submission guidelines and disseminates to team
  • Monitors all financials associated with assigned projects and/or businesses
  • Documents project budget concerns concisely, accurately, and in a timely fashion 

Talent & Knack

  • Bachelor’s degree, preferably in project management, business, advertising or communications
  • Minimum of 3 years of relevant experience (marketing, digital and/or communication agency a plus)
  • Experience in resource and timeline modeling to forecast project requirements 
  • Demonstrated experience with traffic coordination 
  • Proficient in Excel, Word and PowerPoint a must; project management software (ie, Webvantage) knowledge a plus
  • Strong problem solving, negotiating and decision-making skills 
  • Highly organized, detail oriented and able to handle multiple priorities and projects at one time
  • Strong verbal (including facilitation and presentation) and written communications skills, and capable of communicating to clients (when requested) and other suppliers the status of various projects 
  • Ability to influence, motivate, and lead stake holders without authority to meet project deliverables and deadlines
  • Knowledge of processes for digital projects such as websites, HTML e-mails, and interactive media a plus