Project Manager

1798 LLC

San Diego, CA

 

1798, LLC, a Fingerpaint company, is a rapidly growing strategic market access agency for the life science industry. We offer market leading solutions focused on areas such as market access strategy, financial impact analysis, training, and patient support program design, all complemented by a full suite of creative capabilities. Whether we are working with Fortune 500 organizations or startup companies working to launch their first therapeutic product, 1798, LLC strives to create value for our customers by informing and empowering them in a way that allows them to increase their net profits and optimizing their resources by organizing complex information into easily and rapidly implementable terms and tactics.

The Project Manager is responsible for the management and timely execution of multiple client engagements. The Project Manager is a core member of each Project Team and not only serves as a client-facing resource but is also responsible for managing the internal team on day-to-day basis.

Working closely in conjunction with the Client Leads and Consultants for each project, the Project Manager will provide organization, structure, and direction to projects through strategic planning, resource forecasting, budget management, accurate task tracking, precise communication, consistent follow-up, driving adherence to project timelines, and contract compliance oversight. Attention to detail, time management, and thorough and professional written and verbal communication up skills are essential to success in this position. 

Additional responsibilities of the Project Manager include working with 1798 executive leadership to ensure adherence to company branding and style, utilization of company resources, contractors, and vendors to maximize project profitability, and maintain compliance with company policies across all organizational activities. It is expected that this position will require minimal supervision and will demonstrate the ability to work with the Project Lead to accurately forecast project requirements and development of a project execution plan to deliver on project requirements.

Duties and Responsibilities

  • Manage a portfolio and team of resources to ensure timely execution of client engagements through the creation of cross-portfolio project plans that include schedules with detailed tasks, resource allocation, progress tracking, Gantt charts, budgets allocation and tracking, and analysis of workload throughout the project life cycle
  • Manage simple to complex projects including Standard Fixed-fee Projects, ongoing Agency of Record accounts, Onsite Support, Retainer Accounts as shown in the next section of this description 
  • Manage workload of individuals on each team to ensure maximum resource utilization
  • Manage outsourced vendors and independent contractors including communication, budget management, and oversight
  • Conduct regular budget analyses including P&L statements, forecasting, and performance management
  • Create and assemble budgets and estimates for each project to achieve profit targets
  • Provide regular budget updates, burn rates, and financial projections to internal and external stakeholders
  • Review transactions for each project to ensure they are accurate
  • Conduct post-project analysis to ensure data for scoping future projects is up-to-date
  • Collaborate with executive leads, lead consultants, and creative team to ensure client deliverables and deadlines are met
  • Conduct regular status meetings to review timelines, resourcing, and budget as necessary
  • Develop detailed project plans and project schedules and make updates in appropriate and timely manners
  • Anticipate issues that may arise in the creation of client deliverables and develop appropriate contingency plans to ensure timely, profitable delivery of quality products to the client
  • Demonstrate understanding of Statement of Work for each project and contracted requirements; manage project to profitable compliance with objectives
  • Provide guidance to project team on research and client-related issues
  • Solve complex problems in a timely manner with minimal management oversight
  • Assist in ensuring efficiencies from past-projects are
  • Utilize project and document management system to ensure information access and collaboration across project teams
  • Collaborate with other Project Managers to ensure efficiencies across content development and resource utilization
  • Perform Quality Control check on all outgoing documents and maintain adherence to company branding, style, and performance metrics
  • Expertise and oversight of various client Legal, Medical, Regulatory Review Committees and ensuring adherence to all client-mandated trainings and processes
  • Cultivate strong relationships with clients and a robust understanding of client needs and appropriately prioritize client requests according to urgency and importance
  • Ensure all client communications are efficient and effective
  • Ensure roles and responsibilities are defined and maintained for each project team

Examples of Types of Projects in a Single Portfolio

  • Creation of Training Decks for various Market Access Teams (i.e., FRMs, Executive, Sales Teams)
  • Strategic Roadmap Development for Product Launch
  • Qualitative Market Research Interviews and Synthesis/Quantitative Market Research Surveys and Synthesis
  • Patient Support Program Design and Auditing
  • Policy review and updates
  • New Technology Add-on Payment (NTAP) Applications
  • Development of Creative Deliverables including creative briefs, content development, copy editing, design and layout, support of Legal, Medical, Regulatory Review
  • Agency of Record Account(s) that include all of the above

Requirements and Experience                                               

  • Basic Requirement/Experience
  • Three or more years experience in a project management or client relations role including finance and accounting experience
  • Experience working in the pharmaceutical, medical device industries, or healthcare industries is preferred.
  • Advanced skills in Microsoft Office® products (Word, PowerPoint, Excel required; Project a plus)
  • Ability to travel up to 30%
  • Processes
  • Proven ability to manage internal and client stakeholder expectations
  • Demonstrated experience in enhancing project management best practices, standards and policies
  • Commitment to continuous process improvement initiatives and ability to solve problems creatively
  • Communication
  • Effective negotiation and conflict management skills
  • Excellent verbal and written communication, interpersonal, and management skills are required
  • Advanced presentation skills
  • Environment
  • Must enjoy working in demanding environment as a key member of a dynamic, team-based organization
  • Demonstrated ability to prioritize and manage multiple tasks and workload in order to meet project deadlines
  • Ability to maintain focus and poise under pressure in a fast-paced environment
  • Organization
  • Highly organized with exceptional attention to detail
  • Risk identification and issue management
  • Financials
  • Responsible for profit & loss of discrete projects and successful execution over time
  • Responsible for project forecasting for individual projects as well as individual resources
  • Responsible for managing accruals

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\

  • Physical demands: While performing the duties of this job, the employee is regularly required to stand, walk, sit; use hands to finger, handle, feel objects, and type on keyboard; reach with hands and arms; talk and hear. Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus.
  • Work environment: The noise level in the work environment is usually minimal.

Fingerpaint is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.